When making a purchase/reservation you guarantee that you have the authority to accept and do accept on behalf of your party/dependant the terms of these booking conditions and the booking conditions of any contract principal where we are acting as agent. Therefore, it is requested please take some time to go through the terms and conditions as stated here and applicable to all contracts/purchase with us.
These conditions apply to all bookings - please take the time to read and understand them OR contact our personnel to discuss or answer your questions. The conditions are split into 3 parts.
1) "Section A" applies to all bookings (holiday, package, flight only, hotel only, car hire, insurance, any/all purchase)
2) "Section B2" also applies to all bookings classified as "Packages" by the terms in "Your Holiday Contract" and
3) "Section C" applies to bookings classified as "Other Travel Arrangements" also subjected to other conditions as stated above. Please note the following are the company policy and terms & booking conditions while, in certain cases a supplier, holiday provider, accommodation provider, hotelier, international air control or airline policy terms may also be applicable as / when advised.
Section A – For all Bookings
All flights and flight-inclusive holidays on this website are financially protected by ATOL scheme.When you pay you will be supplied with ATOL certificate.Please ask for it and check to ensure that everything you booked (flights , hotels and other services) is listed on it.Please see our booking conditions for further information or for more information about financial protection and the ATOL certificate go to www.atol.org.uk/ATOLCertificate
a. Reservations shall be made over telephone, in person, online or by mail without any obligation.
b. Reservation is followed by confirmatory email from consultant to the traveller (provided that the correct email address is given in time). The confirmatory email contains detailed traveller information, schedule, payment, company contact and terms & conditions.
c. Flight Reservation / schedule and details have to be confirmed/replied by both parties in written (where applicable) within 24 (regular) to 48 hours (exceptional case) of reservation.
d. For reservations made over the Internet, full payment is normally required at time of reservation unless specifically stated in the booking process.
e. In cases where full payment is not made at the time of purchase, THE MINIMAL DEPOSIT PAYABLE IS 25 GBP. The initial deposit is non-refundable and is required within 24 hours of reservation to ensure Travel Consultancy services and maintain seat Reservation.
f. Tickets are only issued once agreed, replied or confirmed by the traveller. Issued tickets are non-refundable, non-changeable and non-transferable (unless specified).
g. E-Tickets (Electronic Tickets) are issued and sent via email once full payment is made before deadline / ticket time limit / expiry and after schedule/itinerary is confirmed by traveller in written and any/all document (in case of third party card) are provided.
h. In cases, where no email address is provided, the traveller may visit the office in person to collect tickets or request tickets in post (mailing/post may take less/more than 72 working hours).
i. The confirmatory email sent after telephonic / online reservation and payment is "not a proposal” and signifies that the buyer and the seller “are in contract” as stated in the email, at details and cost as provided and agreed between both parties. However, a traveller may request corrections (if any) in response to the email asap / same day.
j. After the initial deposit, the traveller can continue making part payments weekly / monthly or make the full remaining payment at the given date / before deadline.
k. There will be no contract between the seller and the buyer until the card is charged or payment is made. In cases where wrong card / payment information is provided or card declined or third party card forgery/fraud is suspected, no contract will apply.
l. All or any call may be recorded for quality purposes. Customer feed backs, survey information or communication may also be used for marketing, public information or where required. However, customer personal information / payment details are only discussed with the customer him/herself (if adult or guardian).
m. In case of technical errors in online reservation, considering that to be systematic in nature, no contract will exist between you and capitalflights. While in case of Phonetic errors, the Verification Officer may utilize all sources and take a decision in the best interest of the traveller and the organization.
n. The company may require / demand all third party card verification documents where any traveller has a different name than that given on the card, or where a friend / company or family is making payment for or on behalf of a traveller. The third party card documents are strictly required for your financial security and to protect our customers from misuse of lost/stolen cards through online / phone reservations. Any third party using a card on different name is required to abide by the third party terms and conditions as communicated through the concerned agent / consultant at the time of reservation/payment/use of third party card. *A traveller who fails to provide all third party card documents / bank verifications timely will be charged of cancellation OR tickets will not be issued if the verification Officer (capitalflights) is not satisfied with the documents / evidence provided.
o. For Adult travellers, travel information / details will only be communicated, discussed or responded to the traveller her/him self. Parents/ Guardians can discuss the travel details of Infant / Child / minors / Senior Citizen (above 60) / Special or disable persons, provided that the reservation is made by parent / guardian directly.
p. The deposit is deducted from the total ticket cost i.e. the first Deposit is also a part of payment towards total ticket cost. Upon final payment the flight schedule and price as applicable/available on date of full payment/confirmation is resend/communicated to the traveller for reconfirmation/difference payment prior ticket issuance.
q. In case if schedules/flight details/price are rejected or objection by the traveller after purchase and before tickets issuance (at the time of 1st confirmatory email), considering if there is a valid reason, the travel consultant will provide/inform any/all alternate flight options to best suit traveller’s priorities. However, some flights/reservations may not be transferable or changeable depending on airline / destination and cancellation charge may apply.
r. For regular or Deposit reservations, if at the time of ticket issuance the airline schedule is changed/revised or if the airline is no more available/operating, or in case if any currency fluctuation, tax or fare difference has occurred during the course or applicable, the traveller will be notified. In such cases, (if required) alternate flight options will also be offered and payment can be adjusted in new flights at fare/cost difference as applicable and payable by the traveller. Fares, Taxes or any charges may be revised by airline or governing body at any instance unless the tickets are confirmed in writing, documents provided, fully paid for and issued same day.
s. In case of late payments, part payments, deposit reservations, late schedule confirmations, late third party card document submission, airline policy change, fare/tax revision etc. the availability of fares is inductive and confirmed on full payment, at same day of ticket issuance.
t. A secondary Schedule verification may also be sent at the time or prior ticket Issuance, if required. Any/all matters related to cost / schedule/name/transits should be settled before ticket issuance and the agency will not be liable / accountable once the business is over between the seller and the buyer and the product (ticket/accommodation voucher) is delivered.
u. Cancellation will be charged if change factors are external (other than capitalflights itself) or if the Flights are cancelled by traveller her/himself on free will or other reasons. The cancellation charges before ticket issuance are those as stated in company policy, while cancellation charged after ticket issuance is as stated in airline policy (For exact amount of cancellation please contact your concerned agent/consultant). *Reservations can also be entirely non-refundable in case of most economy or special promotional fares depending on individual airline policy and destination, please recheck before applying cancellation.
v. The balance of your reservation should be paid before the given deadline / ticket expiry date. Please note we do not send reminders. If the balance is not paid by this date we reserve the right to cancel your reservation, retain your deposit, and apply the cancellation charges set out in the section 6.3.
w. All Flight schedules / departures / returns / accommodation check in / etc should always be reconfirmed all onward and return reservations with the relevant airline/supplier at least 72 hours prior to departure.
x. For matters concerning flight services, airports, dissatisfaction with carrier/accommodation, flight delays, in-flight services, onboard operations, flight cancellations, airline suspension, in-flight food / entertainment, etc Airlines/hotels are directly responsible/accountable and should be contacted directly for immediate problem solving / claim or complain. capitalflights is not liable for Accommodation/hotel or Airline’s services, policy, operations or standards.
y. Matters related to Visa, Transit, Passport or Travel Document must be checked with the concerned consulate / embassy prior travel / reservation. capitalflights does not bear any responsibility for providing, assisting or advising valid travel documents / transit / visa or appropriate passport for entry clearance.
z. For problem solving or customer care please feel free to contact the designated managers in each section/unit, or the central customer services department at customer services [at] www.capitalflights.co.uk . In case where foul language is used or racial discrimination / harassment or disrespectful comments are made by the traveller/caller, the employs reserve the right to terminate the communication politely and immediately, (disciplinary action may follow). Complains about staff / employ performance, behaviour, professionalism or skills can also be launched at complaints [at] www.capitalflights.co.uk . All complaints are supervised and action by an independent unit at the earliest possibility.
aa. The only language in which the contract can be concluded is English.
2. RESERVATIONS MODES:
Reservations can be made in any of the following modes however all terms apply without regards to the mode of reservation (except in person)
RESERVATIONS MADE OVER THE INTERNET/ ONLINE RESERVATIONS
i. Online reservations are directly made, selected and reserved by the traveller in central reservation system (online booking engine) and s/he is responsibility for selecting appropriate, correct and required flight timings / schedule or other information. However, assistance is provided where there is an inappropriate or short time interval selected by the traveller or where the traveller required any changes in the selected reservation considering if it is permitted in the terms and conditions of the selected carrier / airline etc.
ii. In cases where a traveller sends a “Flight Order” or “Inquiry email” after visiting the web site / search engine, an agent / travel consultant will call/email or contact the inquirer to provide with available flight/accommodation options for reservation exactly or in accordance with the submitted flight order.
iii. Upon completion of an online reservation, an auto response is sent with schedule details.
iv. Once the payment is charged, there is a secondary email from an agent / travel consultant to recheck all travel / payment details with you. The secondary email must be replied before dead line and tickets are issued as confirmed upon the secondary email.
v. Full payment is normally required at time of booking unless specifically stated in the booking process
vi. Once email of reservation is checked and replied by the traveller and all instructions as laid out in the email are followed, E-tickets are issued and e-mailed same day or ASAP of confirmation.
vii. In the unlikely event of an administrative error resulting in an incorrect price being displayed, we reserve the right to correct the price. In these circumstances, you will not be bound to continue with your purchase, cancellation may not be charged, no contract will apply and you will be asked to email us to confirm the action.
viii. All other conditions as specified between "a" to "x" in "Reservations" section of this contract apply accordingly.
RESERVATIONS MADE OVER THE PHONE
i. Telephonic reservations are responded by available/on duty consultants. The traveller / caller may inquire prices / details / schedules or make a reservation over the phone. In Telephonic reservation, the caller must take and note the agent / travel consultant name and direct line for later contact/reference directly with the concerned agent.
ii. All payment modes (card / cash / bank payment / transfer / deposit payment) are available for Telephonic reservation. The caller may give her/his payment / card details over the phone in order for the agent to create and complete her/his reservation in the central reservation system. (Invoices are available and can be demanded).
iii. The telephonic reservation is followed by a confirmatory email that is only for rechecking purpose and contains all information / pricing and itinerary of booked flights / accommodation. All terms apply as stated in the confirmatory email and / or at the company website.
iv. The instructions as laid out in the confirmatory email must be followed to receive E-tickets timely.
v. In case where the concerned agent is not available to attend the call or respond to the message or where there is urgency or where the ticket time limit is due to expire, the callers should contact the manager of the section/agent.
vi. All other conditions as specified between "a" to "x" in "Reservations" section of this contract apply accordingly.
RESERVATIONS MADE IN PERSON
i. You are welcomed to visit our office in person to make flight/accommodation reservations, payments or collection of tickets.
ii. In case where a person has inquired a flight over the phone initially and prefers to pay in person or collect tickets in person, it is highly recommended to call us before visit in order for us to keep your travel documents/itinerary or tickets ready for collection.
iii. All other conditions as specified between "a" to "x" in "Reservations" section of this contract apply accordingly.
3. RESERVATION TYPES
All clauses, terms and conditions as stated in this document apply on any or all kinds or purchase made through or form us.
i. Online Flight reservations, Telephonic Flight reservation, In-person Flight reservations or reservation on email are all entertained and provided by us.
ii. One way flight tickets, return flight tickets, group reservation, economy or business class flight reservations are also bookable with us.
iii. Flights leaving from any airport, UK or outside UK or worldwide can be booked from us, in currency and rate as applicable in UK as on date of final payment and issuance.
OTEL/ACCOMMODATION / PACKAGE HOLIDAY RESERVATION
i. Online Hotel / Package reservations, Telephonic reservation, In-person reservations or reservation on email are all entertained and provided by us.
ii. Single, double or group reservations are facilitated in and at all standards (3, 4 or 5) as required.
iii. Accommodations worldwide with Flights leaving from any airport, UK or outside UK or worldwide can be booked from us, in currency and conversion rate as applicable in UK on date of reservation.
OTHER SERVICES RESERVATIONS (INSURANCE / CAR HIRE ETC)
i. Assistance is provided in any or all services as Insurance, Car hire and excursions where and when required.
4. MODES OF PAYMENT
We offer comfortable, convenient and speedy modes of payment for timely reservation and ticketing. Also, our financial security Policy (refer 4.1.6) is specially designed to ensure a safe and trustworthy online payment and confirmation system.
PAYMENTS WITH CARD
Using a card is the most commonly used mode of payment in online and telephonic reservations.
i. DEBIT CARD
a. We accept Debit and Maestro Cards.
b. There are no charges on Debit card payments.
ii. CREDIT CARD / AMEX CARD / OTHER CARDS
a. Credit Cards are acceptable as a form of payment.
b. We accept Visa, MasterCard, JCB, American Express and Diners Club.
c. There is a no surcharge on such payments.
*Third party documentation policy applies where the card holder name is different than the traveller. See 4.1.7. for more details.
3.PAYMNET IN CASH
One may make cash payment in person or through transfer or deposit in bank. It is the quickest mode of payment for same day / urgent reservations. However, we do not accept cash payments through postal mail.
i. CASH PAYMENT IN OFFICE
a. Travellers may make cash payment in our office However; we strongly recommend one should call prior arrival for us to keep ticket / voucher and reservation in order.
ii. CASH PAYMENT THROUGH TRANSFER OR IN COMPANY BANK ACCOUNT
a. Traveller may deposit Cash in any Barclay"s bank branch CAPITAL FLIGHTS LTD BARCLAYS (OXFORD CIRCUS BRANCH) A/C NO 80463426 SORT CODE 20-71-74 There is a 0.85% charge on cash payments per 100 GBP.
b. When making a Cash deposit please quote your booking reference number or your full name and make a notification call to your agent once you have paid in bank.
c. Please quote your booking number and name every time you send a payment.
4.PERSONAL/COMPANY CHEQUES & BANK DRAFTS
i. Personal Or Company Cheques are to be made payable to “capitalflights”
ii. Please note we require ten working days for cheque clearance before tickets can be issued.
iii. Should insufficient time be available to allow this, we can arrange special clearance with our bank at an additional cost of £15.
iv. We are unable to accept foreign currency cheques.
v. IF ANY CHEQUE IS RETURNED UNPAID TO US BY BANK, A £15 CHARGE WILL BE LEVIED.
vi. In case of cheque bounce or failure of any kind (penalty apply), the traveller may be asked to deposit cash in our Bank account or use other modes of payment to continue reservation on immediate basis. Please note delays in process or mode of payment type can affect total cost and differentials (if any) will be payable by the traveller at the time of issuance.
vii. Once the payment is confirmed in our account, all flight details/pricing will be rechecked for any schedule revision/fare difference (if any) prior issuance and traveller will be informed in case of any changes. All other terms apply as stated in Reservations Section between "a" to "x".
d. Bank & Building Society Drafts will be accepted and treated as cash as long as they are received when the issuing office is open and we to verify the same, i.e. before 4pm on weekdays.
5.PAYMENT VERIFICATION & FINANCIAL SECURITY
a. WHO ARE WE? i. We are a member of ATOL and IATA registered organization with a proud decade of services in the UK market. The air holidays in our brochure are ATol protected since we hold an Air Travel Organizers" License granted by the Civil Aviation Authority. We are 'Retail agents' on behalf of ATOL holder . In the unlikely event of our insolvency, the CAA will ensure that you are not stranded abroad and will arrange to refund any money you have paid to us for an advance booking. For further information, visit the ATOL website at www.atol.org.uk. Schedule Airline Failure Insurance (SAFI) will be added to your invoice if scheduled airline flights are booked. For full details of the financial protection in place for your booking, please enquire at the time of making a booking.
b. HOW ARE YOU SECURE? i. For maximum financial security of our customers, we have devised a foul proof and double check system. In this system once the reservation is completed over the phone and the confirmatory email containing all flight details is send to the traveller, the traveller is informed of the total cost of purchase / charged amount and requested to verify the same with her/his bank in order for us to guarantee transparency and precision. ii. Traveller/buyer may be required to provide secondary confirmation of total transaction amount as appearing on her/his statement or the authorization code of transaction. This can either be obtained through online statement check or making a call to the respective bank. iii. The exact amount (not a round figure but in pounds and few pence) must match with our records. In cases where the payment as stated on traveller’s statement does not match with the accounts records in our company, tickets cannot be issued (compliancy check failure). iv. Once the traveller/buyer confirms the total amount in exact figures (pounds & pence) and provided that the payment confirmed matched 100% with the company records / accounts, tickets are issued immediately.
c. THIRD PARTY CARD PAYMENTS REQUIREMENTS & OBLIGATIONS i. If the card is in a name other than the traveller her/him self, we will require a hand written authorization letter from the card holder (fax or scan), a colour photocopy (fax/scan) of both sides of the card itself, before any tickets can be released. Also, a photo ID. such as passport first page (scan/fax) or driver’s license will be required for both the card holder and the traveller. ii. In cases where the card holder / traveller does not want to provide any or all of the above documents s/he may switch the mode of payment such as cash payment / bank transfer where no photo ID. or documents are required. iii. One may visit our office with all documents and in case where s/he does not want to fax/mail the third party card documents. iv. In case, if satisfactory documents are not provided, our verification officer reserves the right to terminate reservation with or without cancellation charges applied. v. The Payment verification and financial security procedure as stated in SECTION 5.0 is applicable in all cases.
6. CHANGES & CANCELLATIONS POLICY
The following Changes and Cancellation policy apply on all purchase items / holiday / package / hotel / flight ar other services with no regards to mode of payment or mode of reservation.
a. CHANGES IN RESERVATION:
If, after a confirmation email/invoice has been issued, you wish to change your holiday arrangements / Flight reservation, we will do our utmost to assist you, However 98% suppliers particularly airlines, do not allow changes and tickets are strictly NON-REFUNDABLE, NON-CHANGEABLE AND NON-TRANSFERABLE.
Any change to an itinerary prior to receipt of your final payment will be treated as an amendment.
Depending on the amount of work involved, each change/amendment will incur a charge which will not exceed £50 per person; in addition to any further costs or charges that we incur from our suppliers in making the alteration considering that the airline/supplier rules/policy permits the requested change.
If full payment has already been received amendments may not be permitted in the airline policy, under these circumstances, amendments can be treated as cancellations and the cancellation charges detailed below will apply. However, generally cancellations are entirely non-refundable (unless specified).
Please note that most suppliers, in particular airlines do not allow a name change / date change or any changes and may consider this as a cancellation with a 100% cancellation charge (where ticket is not utilized as originally issued).
i. CHANGES BEFORE TICKET / VOUCHERS ISSUANCE
Reservations are entirely non-changeable, non-transferable and non-refundable, unless specified. However; Changes before ticket issuance are regulated both in accordance with airline policy and company policy and should be discussed with the concerned agent as rules may vary depending on carrier/supplier. Changes cannot be guaranteed and will depend on availability of seats/fares and classes. Also, Changes incur cost differences / penalty.
Once a change is requested by the traveller, any previous/existing reservation and fares are dissolved to make changes and therefore, if a traveller chooses to retreat, it is not possible to offer the same previous fare again, or older/previous reservation or seats on previously given/reserved date. Hence in that case, any fare difference, charges or penalty will apply accordingly to return to reservation on original data. In cases where the difference is not paid or agreed by the traveller; yet the change has been ordered, the reservation will be treated as cancelation by traveller (Refer "CHANGES AFTER TICKET / VOUCHER ISSUANCE") and cancellation charges will be payable/deducted.
a. Name Change Before Ticket / Voucher Issuance
Please note as airlines strictly do not permit name changes at any stage, if you require a name change prior ticket issuance; it can be done only through re-booking of seats. As we are seller of special and promotional fares available for short duration and few seats only, it is possible that upon rebooking (for name change) same fare, same dates or prices are not available. Under these circumstances any fare / cost difference as applicable, will be payable by the traveller. Fares are constantly changing and mostly raising, therefore any fare/tax difference as applicable on date of name change / rebooking will be charged accordingly and payable by the traveller. However, if the difference is not accepted or paid, the reservation will be subjected to regulations as stated in section 6.2 headed "cancellation by traveller".
b. Date / Schedule Change Before Ticket/Voucher Issuance
The date / schedule change requires to book the cheapest available or closest available fare or any available fare on the new/amended date. However, there may not be the same or cheap fare available on a new date or any date other than that reserved initially on request. Also, fares are revised every 24 hours and the airline may revise fares / or raise fares at any instance. Under these conditions, fare difference in addition to any date change penalty as applicable on new/changed date will be payable by the traveller. However, if the traveller refuses to proceed with the date change, after the change is ordered by her/him, the terms as stated in section 6.2 headed "cancellation by traveller" will apply.
c. Reservation Dissolution / Dissolved Reservations/Vouchers:
i. Please note upon ordering a Name / Date change, the details of previous/existing reservation are dissolved to make any new changes in your PNR / Record. Hence, one cannot revert to older reservation at same costs or seat availability may not remain open on same date, once changes are ordered and original reservation is dissolved to search for changes.
ii. If the change or difference is not accepted (after ordering), the reservation may automatically incur cancellation charges considering that the former dates / reservation is dissolved already upon change order.
* The name on tickets / vouchers should exactly match with the names / name order / name spellings & title as stated on passport or traveller documents. In case of match failure at any level, the traveller will not be allowed to continue or carry out journey and the tickets / vouchers will be fully non-refundable. It is the traveller’s obligation to ensure and provide the exact and correct details to agency/airline. Agency / company or airline is not liable for incorrect details of name / spellings on tickets / vouchers or where the confirmatory emails/calls for check are replied in positive by the traveller
ii. CHANGES AFTER TICKET / VOUCHER ISSUANCE
Once the Tickets are issued, all tickets are strictly Non-refundable, Non-changeable and Non-transferable under any circumstances (unless specified).
a. Name Change on Issued Tickets / Vouchers:
i. Please note Name change on issued tickets is not permitted under any or all circumstances.
ii. Where there is a minute change such as one alphabet correct, title correction (Mr. Miss/Mrs), or name order correction (Surname / First name. title), very few airlines may show flexibility. However it is not guaranteed that travel will be permitted on such ticket and it should be directly inquired with the airline. The airline reserves the full right to acceptance or decline any such request or correction.
b. Date Change on Issued Tickets / Voucher:
i. All tickets are entirely Non-changeable, Non-refundable and Non-transferable unless specifically stated in conditions.
ii. Date changes on issued tickets are only as strict as name changes, with very few airlines having flexibility of one or two changes permitted at change penalty and cost differences payable as applied. Also considering, if any seats are available for the requested change.
iii. Strict date change penalties apply on issued tickets as stated in the airline policy in addition to fare/tax differences. Also, ticket may or may not be changeable at all. *Fare difference / revalidation charge will also be payable where applicable.
iv. The number of changes / number of times a change can be made, nature of change permitted, cost and penalty or any other regulation is applied as stated in the airline/accommodation policy and can vary from class to class or type of fare/season or airline / supplier.
v. There may be a restricted time period during which a change can be made in a reservation, such as 48 hours prior travel or 20 days prior travel. Last minute changes may not be accommodated.
vi. Changes on day of travel may not be permitted or cancellations are totally non-refundable after check in time starts or in some cases, on same day of flight / reservation.
c. Expired Tickets / Vouchers:
i. ALL TICKETS / VOUCHERS EXPIRE AFTER/AT DATE OF CHECK IN / CHECK OUT OR AFTER/AT DATE OF DEPARTURE/RETURN.
ii. No complaints, changes, refunds or corrections are entertained on expired tickets / vouchers.
* The name on tickets / vouchers should exactly match with the names / name order / name spellings & title as stated on passport or traveller documents. In case of match failure at any level, the traveller will not be allowed to continue or carry out journey and the tickets / vouchers will be fully non-refundable. It is the traveller’s obligation to ensure and provide the exact and correct personal details to agency/airline. Agency / company or airline is not liable for incorrect details of name / spellings on tickets / vouchers or where the confirmatory emails/calls for check are replied in positive by the traveller
b. CANCELLATIONS OF RESERVATIONS
Should you for any reason have to cancel your booking you must give us a written notice of cancellation signed by the person who originally made the booking or is travelling or both.
Some tickets are non-refundable, while certain types of airline tickets (eg Apex Tickets) cannot be changed after a reservation has been made and any alteration request will incur a 100% cancellation charge. Tickets returned will be submitted to the respective airline, or their agent, for assessment.
As soon as we are reimbursed by the issuing airline or their agent we will forward a refund to you, less loss of deposit, applicable cancellation and/or administration charges. Please note that airline refunds on part used tickets and the return half of the airfare are always less than the pro-rata rate and may have no refund value whatsoever. Refunds usually take 8 - 12 weeks but in certain cases may take longer or indefinite period such as Airline Bankruptcies. Please note, airlines are directly in control of refund matters, refund amount or refund date and the agency is only a communication channel, hence bears no responsibility for delays or differentials or airline actions.
Cancellation has to be applied within a certain period (24 hours to 7 days) and after a given periods cancellation may not be refunded or entertained. Also, documents, airline letters, passport or ticket copies / scans can be demanded to apply cancellations.
Any other cost/damage claims or any other amount other than the cost of tickets / paid value to the agency cannot be claimed through or by agency and has to be claimed directly from the airline. The agency will only file, apply and follow up the tickets/voucher refund and no other claim whatsoever. The agency is not liable or responsibly for airline cancellations or other actions.
The agency can only be claimed for the service charges (if paid / charged). Ticket costs/damages/ accommodation vouchers value etc are to be claimed form the airline/hotel directly under any and all circumstances. However, the agency will provide guideline, support and follow-up if required for the "exact amount paid” claims.
i. CANCELLATION BY TRAVELLER
a. In cases where a cancellation of flight/reservation is requested by the traveller, no matter what the reason there be, the airline cancellation policy as well as the company cancellation terms are applicable and can vary among airlines, fare types or season of travel *such as the minimal cancellation charges where the e-tickets are not issued are 100 GBP per reservation / per person (please check with your concerned agent as policy may vary with respect to airline / date or accommodation).
b. On issued tickets, the airline cancellation policy is entirely applicable where the cancellation charges are determined and deducted by the airline itself. *please enquire with your agents
c. Any remaining / outstanding balance is refunded between 8 – 12 weeks of cancellation of tickets, provided that if it is received at our end or if paid back timely by the airline. The refund is made in the same account (as charged from) unless specified.
d. Once the tickets are issued, the traveller and carrier/airline or accommodation is to deal directly and the agency is not liable to guarantee amount or time of refund, service, standard or operations of airline. However, we provide complimentary services to apply and chase refunds with the airline / accommodation on traveller’s behalf. Where the refund of remaining balance after cancellation is applied through us, our consultants follow up the refund (if any) and the received amount is paid back into the account from where it is taken. The date, time and amount of refund depend entirely on the airline and its respective policy and the company is not liable or accountable in such cases.
e. In most cases, flight tickets/reservations can be entirely non-refundable, non-changeable and non-transferable *please enquire with your agents.
ii. CANCELLATONS BY AIRLINE
a. A traveller can be requested to provide appropriate documents / letters from airline, where the airline cancels its flights before departure / return. The traveller should also provide ticket scan / copy or any other evidence as requested by the concerned agent / consultant.
b. “Airline cancellation” can only be applied for refund within 48 days to 7 days period in order for the agent to file refund case. Refund claims later than the given period or evidence provided later than the given deadlines will not be entertained.
c. In case of airline cancellation, the airline may provide alternate flight options OR full / part refund (depending on conditions / route / status of ticket). It is up to the traveller to accept or decline airline offer or choose refund/ alternate options. The traveller must contact the airline directly in these cases.
d. Once the tickets are issued, the total cost is paid to the airline and therefore the refund, status of refund, time / date of refund, amount of refund, or any financial matters, claims or complaints are to be directly sorted out with the airline. The agency is not liable or has any influence direct or indirect on the airline offering or operations and bears no responsibility of airline actions. In case of cancellation by airlines (changes which lead to refund processing authorised by airline) shall entitle the passenger to the full refund of all such funds that the airlines pays back to us. This figure may differ from the original payment made initially at the time of booking. However, we provide support, services and assistance in applying refunds, acquiring alternate options and in problem solving.
e. Our agents can/should be contacted for guideline, support or advice where the airline has cancelled the flights or is not operational.
f. For accurate or immediate information on flight status, refund status, airline operations, schedules and airline refund, travellers/buyers are recommended to establish direct contact with the airline head office, nearest office or regulatory authorities. The agency does not control situation, effect policy or is liable for airline operations / actions once the tickets are issued. Hence, after purchase, airline / accommodation become the primary source of information and all terms, liabilities and policies of the stated apply.
iii. GROUNDED AIRLINES / AIRLINE STRIKES & REFUNDS
a. In situation where airline is non-operational, grounded, suspended, bankrupted or on strike, the available numbers of airline head office or air control offices should be contacted for precise information.
b. Grounded/Bankrupt or suspended airlines refunds may not be the same as “Flight Cancellation by airline” as in these cases the airline may be entirely out of reach and all offices shut down. The refund process can be very lengthy in these cases and bears no guarantee or liability of the agency.
c. Airline on strikes, in certain cases, may offer alternate flights or flights with other / code share airline or full/part refunds. However, the agency does not hold any liability for airline actions and the airline office should directly be contacted in these matters.
d. The agents may or may not have immediate or precise information where airline is non-operational at sudden and no press release / notice is released from the airline or any governing bodies. However, airline phone numbers / contact information can be acquired and will be provided as available.
iv. ACCOMODATION / HOTEL / PACKAGE CANCELLATIONS BY TRAVELLER (Services other than Flights):
a. Where any or all of the above are cancelled by Traveller or on request of traveller or on late / no show etc, Cancellation charges are dependent on the supplier’s terms and conditions (vary accordingly).
b. These charges vary according to whether you have booked a package or other travel arrangements. However, Package/Hotel reservations should always be considered FULLY NON-REFUNDABLE, NON-CAHNGEABLE and NON-TRANSFERABLE unless specified.
c. Should you for any reason have to cancel your booking you must give us written notice of cancellation signed by the person who originally made the booking.
d. In the case of a package the following scale of charges apply plus any additional charges passed onto us by airlines and suppliers (e.g. non refundable airlines) depending on the date of cancellation.
Prior to 71 days deposit forfeited 60-70 days 20% of total holiday cost 42-59 days 30% of total holiday cost 28-41 days 60% of total holiday cost 2-27 days 90% of total holiday cost Less than 48 hours 100% of the total holiday cost
e. After departure there will be no refund of any unused component of your holiday.
f. If you are booking other travel arrangements the cancellation charges will be shown on your invoice immediately below the details of your itinerary.
g. In addition all bookings for other travel arrangements (e.g. flight only) will be non-refundable within 48 hours of departure. We must be advised of any decision to cancel in writing and signed by you.
h. The cancellation will take effect from the day the written confirmation is received.
i. Any / All packages are non-transferable. Hence in case, if a traveller is not satisfied with travel arrangements after arrival at destination, after check in or after departure or after completion of purchase, and books / transfers to any other accommodation/services than those paid for and provided in the vouchers, the agency will not be liable for any additional costs / charges / damages whatsoever.
j. All requested information about packages / accommodation can be provided before purchase / final payment and therefore should be acquired by traveller prior reservation.
k. Please ensure that all your travel arrangements are in place by calling our agents 48 hours prior departure. In cases where re-confirmation email / call are not made, the agent / company is not liable for any schedule revisions or other changes / delays etc.
l. The agency is not liable / responsible for standards, services or actions of any party (Traveller / seller / supplier / airline / hotel), once the purchase process is completed.
*Other / all clauses as lay out in section 6.0 to/including 6.2.4.apply on all reservations.
First class services are designated by the letters A, P or F and Business/Club Class by J, C or D. Any other letter usually indicates Economy Class or Premium Economy travel. Please inquire with your agent before ticket issuance.
b. PROVISIONAL FARES
Should any fare be designated provisional against an itinerary line, this means the airline, tour operator or hotel has yet to confirm the exact fare to be charged. So subsequently this fare may be subject to change.
c. EXCHANGE RATES
If all or part of your itinerary includes prices quoted in a foreign currency the amount payable is subject to the rate of exchange in force at the time of final payment. Currency rates may fluctuate and cause a difference in final payment where there is a *reverse trip (departure from outside UK / IRELAND) OR where the seller is based in country other than UK OR where the seller trades in a different currency than that quoted in price or where the seller is effected by currency fluctuations.
d. TERM DEFINITIONS
i. Scheduled Airline Flight. One flight on a regular systematic service operated in such a manner that the benefits thereof are available to the general public.
ii. Scheduled Airline. An Airline operating Scheduled Airline Flights as all or part of its business.
iii. Insured Person. Such Person who has booked a ticket or tickets within the United Kingdom for one or more Scheduled Airline Flights through the Master Policy Holder and who is named in the confirmation Invoice and/or deposit receipt for bookings relating hereto provided the Scheduled Airline is not bonded nor the risk insured elsewhere.
iv. Insolvency. Where the Scheduled Airline enters into "insolvency winding up” as defined by Rule 4.151 of the Insolvency Rules 1986 or any statutory modification thereof or an equivalent formal insolvency process under any competent jurisdiction.
v. Net Ascertained Financial Loss. The amount paid by the Insured Person for the purchased price of the Scheduled Airline Flight on the airline suffering insolvency or where insolvency occurs after the tip has commenced the sum equivalent to the purchased price of the unused tickets on the Scheduled Airline suffering insolvency
vi. The term "package" is defined as a pre-arranged combination of at least two of:
c. Other services not ancillary to transport or accommodation and forming a significant part of the package booked together for an inclusive price and for which full payment is made to us. All remaining products, including transport and accommodation booked at separate times or not at an inclusive price constitute "other travel arrangements", which we arrange as your booking agent.
i. Where the insurance was affected after the date of the first threat of insolvency.
ii. Recoveries and/or refund from credit cards and charge cards.
iii. As more fully defined in the Master Policy
8. GENERAL INFORMATION
Please note that air fares are constantly changing and usually increasing. Very often there is little or no notice of these increases, but very rarely do increases apply to tickets already issued. It is therefore to your advantage to finalize payment as soon as you can after booking, and so reduce any risk of surcharge. Please remember your deposit only secures the reservations, not the price. Through deposit one ensures the availability whereas the cost may vary pertaining to the fluctuations in airline policies, pricings, tax and currency. The airline reserves the right to revise costing unless the tickets are issued. Whereas schedules may also be revised after/before the tickets are issued. All passengers should check flight schedules 72/48 hours prior departure of flight (both out bound and inbound) by calling airline and final payments are determined after recheck of airline policy and pricing as at the date of final payment or full payment.
9. AIRLINE PASSENGER INFORMATION DISCLOSURE ACT
Please note that airlines are now required by laws introduced in the United States and other countries to give border control agencies access to passenger data. Accordingly any information that the airline holds about you and your travel arrangements may be disclosed to the customs and immigration authorities of any country on your itinerary. E&OE Please note that the details shown are stated Errors & Omissions Excepted.
* Terms and conditions as specified between and included in SECTION 1.0 to 9.0 of this contract apply on all purchase items (flights/holiday/accommodation/insurance/car hire etc) accordingly.
10. DEPOSITS AND BALANCE PAYMENTS
a. When you make a booking, a deposit of £ 25 per person is required (plus insurance premiums if applicable). The exact deposit due should be confirmed to you at the time of booking and will depend on the services booked.
b. You may continue your “Reservation Account” through making weekly, monthly, part or final payment toward your flight /hotels reservation. Once final payment is received, the total/net amount paid calculation, applicable total cost as on date of final payment, any fare/price difference or schedule revision(if any) to date / on date of final payment, will be notified and differences(if any) are payable by the travellers.
c. Please note deposits are non-refundable.
d. For Holiday Reservation, bookings made within 10 weeks of departure immediate full payment can be required. The balance of your holiday should be paid 10 weeks prior to your departure; this date will be shown on your confirmation invoice. Please note we do not send reminders. If the balance is not paid by due date we reserve the right to cancel your holiday, retain your deposit, and apply the cancellation charges set out in the section 6.2 "Cancellations".
e. Please note that all airfares / prices are inductive and the airline/accommodation or government / controlling body reserves the right to revise fares /taxes or prices at any instance in which case any applicable difference is payable by the traveller at the time of final payment or prior deadline / ticket expiry. It is therefore to your advantage to finalize payment as soon as you can, after making your reservation.
f. If full payment is accepted at the time of booking, the deposit will be deemed to have been included.
11. PRE-PAID TAXES
a. Your tickets will show the pre-paid taxes known at the time of booking. If any Government Body, Airport Authority or Airline increases or introduces a tax this will have to be paid on occasion, even if it is after your tickets have been issued and the agency is not liable or accountable for any such increases/introduced charges. If your flight is part of a package please see “your holiday price” in Part 2.
b. It is not always possible to include all departure taxes on your ticket - in some cases departure taxes must be paid locally and these are payable to the Government of the country departed and are non-refundable. Please check these amounts with the airline when you are reconfirming.
c. Where scheduled airlines are booked, Scheduled Airline Failure Insurance will be added to your booking.
d. The “prepaid taxes” as advised by the airline at the time of reservation of flights are included in the total cost of reservation by the agency and communicated at the time of purchase/payment. The agency is not liable or accountable for any other amount charged as fare / airport tax or local tax at any other point once the tickets are issued.
12. ROUTINGS AND TIMINGS
a. Unless otherwise stated, the routing on your air ticket cannot be changed, once the balance has been paid. Please note that the timings of air, sea, road and rail departures are estimates only. These timings may be affected by operational difficulties, weather conditions or passenger failure to check in on time.
b. Flight timings are subject to change as a result of airline procedures and latest available times will appear on your final itinerary. Please note that direct flights can have a scheduled stop en route.
c. Most airlines reserve the right to alter their schedule, destination airport and type of aircraft. Such changes will not entitle you to compensation nor to cancel or change your arrangement without paying normal charges.
d. Please also note carriers have conditions of carriage which will apply to you and which limit or exclude liability.
e. We do not make any arrangements if there is a delay at the outbound or inbound points of departure, neither we are liable for any such occurrence directly auctioned by the airline / supplier. Most airlines however do make provisions in such cases (dependent on the length of time).
f. In certain cases, Direct Flights may involve a "Ground Elapse" meaning the flight will stop for a short time, however in Ground Elapse, Passengers are not required or permitted to go outside plane. *Please note ground Elapse may not be mentioned on your itinerary.
g. Non-stop flights are different than direct flights as Non-stop flights may not involve ground elapse (unless required).
h. The route / destination of your itinerary is NON-CHANGEABLE whether the tickets are issued or not or under any circumstances. However, in cases, where an alternate flight time is available considering that the tickets are not issued and that the seats are available in alternate times, the change may be possible (at cost / difference as applicable on date of change made). Please note in case of any or all changes the original reservation is dissolved refer to “Dissolved Reservation”.
13. RECONFIRMATIONS REQUIREMENTS
a. Immediate confirmation from passenger, on top of “confirmatory email”, is required right after the reservation/purchase. In case of delay in responses, the traveller will be liable for any differences/cancellation or changes that may occur in due course.
b. Traveller must make sure that s/he receives the detailed confirmatory email within 24 hours of reservation OR contact concerned agent/consultant immediately.
c. You must reconfirm all onward and return flight reservations with the relevant airline at least 72 hours prior to departure. This allows the airline to inform you of any unforeseen delays/changes to your itinerary, and provides the airline with contact details for you. Delays (If any) should directly be discussed and sorted out with the airline / hotel / service provide (car hire) as the agency is not liable for airline/supplier/hotel actions, operations or direct services.
14. SPECIAL REQUESTS
If you have any special requests (e.g diet, room location, room type, twin or double bedded room or a specific facility at a hotel or meal / seat allocation / wheel chair request etc) we will do our utmost to ensure that these are passed on to the supplier. We will also be happy to request pre allocated seating where airline policy allows. However you should note that we cannot guarantee that suppliers will accept these requests and that they therefore do not form any part of your contract with us.
15. DISPATCH OF TRAVEL DOCUMENTS / TICKETS
We aim to send out your travel documents (Itinerary/vouchers) to you at least 10 days before departure, unless you make a late booking or delay the confirmation of flights / payments. OR once you confirm and meet all requirements as mailed/communicated to you at time of reservation, considering the full payment is made and confirmed, the tickets/vouchers are issued and e-mailed ASAP (mostly 24 hours). In peak times this may not be the case. No tickets will be sent out unless final payment has been received and cleared. Travel documents (e-tickets / vouchers) will be sent on email as attachments and should be printed out or collected from our offices. In rare cases, where documents are specially required in post, they will be sent by Royal Mail Services (charges apply). However, we recommend that customers use Royal Mail "Special Delivery", a similar service or a courier and these can be arranged provided that you cover the additional costs involved. We cannot accept responsibility for items lost in the post and additional charges may be applied for any documents that are reissued.
*A traveller must make sure that tickets are sent to him and that s/he is in possession of the E-tickets at least 24 hours prior departure and that the ticket at the time of reservation should contain all correct information (name/schedule/destination). In case of delay or no receiving of E-tickets the traveller must contact the agent /manager immediately to acquire E-tickets or contact airline for confirmation or ticket numbers on basis of name / reference. The agency will not be liable for travel to the airport or any action taken without reconfirmation of schedule (48 hours in advance) or travel without e-tickets in hand or released.
16. LOST OR STOLEN TICKETS/VOUCHERS
a. Should tickets become lost or stolen, it is necessary to complete a form of indemnity to be passed to the airline. Some carriers are then prepared to issue replacement tickets immediately but may impose a fee for this. Other airlines require full payment to issue replacement tickets and will refund the amount paid for the original documents at a later date. This process can take up to 18 months. We will charge an administration charge of £35.00 per person if we have to reissue your tickets, in addition to any charges applied by the airline or supplier concerned, should we have to reissue your travel documents for whatever reason.
b. However, in case of most E-tickets, they can be re-send / emailed to you immediately once we are informed.
17. IF YOU HAVE A COMPLAINT
a. If you have a problem during your holiday/flight, please inform the relevant supplier (e.g. your hotelier/airline) so that they can Endeavour to put things right.
b. In case if you are experiencing difficulty with our consultant / travel agent, please ask for the concerned Manager"s direct number / email i.d. who will try his best to be you immediate problem solver.
c. You may send your feedback at the central Customer Services Department customer services [at] www.capitalflights.co.uk
d. Also, in case of complaints where managers are not available or in case where you are not satisfied with the outcome please launch your complain at complaints [at] www.capitalflights.co.uk Our officer will get back to you at the earliest possibility
e. At time of complain please always mention your name, booking reference numbers and other details. This will assist us too quickly to address your concerns and speed up our response to you. If you fail to do this we will have been deprived of the opportunity to investigate and rectify your complaint and this may affect your rights under this contract.
Complaints and Customer Services are independent departments to support our valued customers and take a fair decision in best interest of the travellers and the company.
18. TRAVEL INSURANCE
a. We strongly recommend that you purchase comprehensive travel insurance when making your reservation. In certain cases cancellation charges, if incurred involuntarily, may be covered by insurance taken out at this time. We offer a comprehensive policy, which covers medical, and repatriation expenses, personal baggage and personal effects, loss or theft of money, personal liability and cancellation or curtailment charges. Please note we will not accept responsibility for any person who fails to be properly insured for their journey. Once the 14-day cooling of period built into the Insurance Policy has expired, we are not able to refund the insurance premium. This is a condition of the insurance company.
19. PASSPORTS, VISAS, HEALTH AND TRAVLER LIABILITES
a. Passengers must be in possession of a full passport and visas if required. Many countries require that your passport be valid for at least 6 months after your departure date from that country. OR that it should have at least 2 blank pages for stamp. Please always inquire Visa/Transit or Passport policy with the relevant consulate or embassy as the agency is not responsible or liable for valid travel documents / visas etc. Also, please contact your local doctor who can provide immunization requirements for countries where vaccination card is required along with travel documents to board. Advice can also be obtained from DoH leaflet "Advice on Health for Travellers". We can advise generally on Visa and Health requirements. It is your responsibility to ensure that you satisfy all applicable requirements in respect of passport, visa and health matters. We cannot be held liable if you fail to ensure this, and if as a result, we suffer any loss or expense because of such a failure on your part, you will be obliged to reimburse us. In addition, it is your responsibility to ensure that you do not behave in any way which causes offence or which risks causing offence or danger to other holidaymakers or which risks damaging property belonging to others. Hotel managers and pilots do have legal powers to remove unruly holidaymakers from their hotel and/or aircraft. Should this happen, we cannot be held liable in any way to you and you will be obliged to meet the cost of purchasing replacement hotel accommodation and/or air tickets.
20. PRE-TRAVEL ADVICE
The Foreign and Commonwealth Travel Advice Unit may have issued information about your holiday destination, travel, vaccination, security and visa information. Please consult or obtain reliable information from the appropriate department prior making any travel arrangements or purchase of tickets / accommodation vouchers or other services with us.
21. SCHEDULED AIRLINE FAILURE INSURANCE
Scheduled Airline Failure Insurance will be added to your invoice if scheduled airline flights are booked (Please inquire from agent as it may vary with respect to airline / destination). This cover is provided by Templeton Insurance Limited through Ashbourne Tilley (Special Risk) Ltd. Master Policy 2988 for which we are a Master Policy Holder.
22. EXTRA EXPENSES INCURRED AS RESULT OF SCHEDULED AIRLINE FAILURE
Any / All extra expenses are to be claimed from the "controlling body" i.e., airline directly in these cases. The agency does not bear liability of any extra costs however, we guarantee our support and advice where required in making and filing claims, follow up or providing supplier / airline contact information (as available to us). Also please refer to section 6 (b) under Changes and Cancellations 6.0.
PART 2 - PACKAGES
In addition to the conditions in "Part 1", these conditions apply specifically to those bookings classified as "packages" in accordance with the statement in "Your Holiday Contract".
23. YOUR HOLIDAY / PACKAGE / HOTEL CONTRACTS (ANY/ALL SERVICES)
a. Holiday is a reservation where hotel/accommodation as well as flights are booked or any other services as required during a holiday travel.
b. It should be noted that the conditions vary slightly dependent on whether you are booking a "package" or "other holiday arrangements".
c. Please note that different terms and conditions may apply between you and any of the airlines, hotels, tour operators involved in providing your travel arrangements. These terms and conditions can be acquired from our agents and will be provided to you on booking. Please note we are neither accountable nor liable for services, policies, standards or operations of accommodations, tour operators or airline. However, assistance and support will be provided where or when required in completing your reservation procedure.
d. By making these booking you agree that we may pass any information you provide on to the relevant suppliers of your travel arrangements such as airlines, hotels, transport companies etc. The information may also be provided to security or credit checking companies, public authorities such as customs/immigration if required by them, or as required by law.
e. Additionally, where your holiday is outside the European Economic Area (EEA), you should note that controls on data protection in your destination may not be as strong as the legal requirements in this country. A contract will exist as soon as payment has been accepted and a confirmation invoice has been issued. These booking conditions form part of your contract with us.
f. This contract and any matters arising from it are governed by English Law and we both agree to submit to the jurisdiction of the English courts. You may, however, choose the law and jurisdiction of Scotland or Northern Ireland if you wish.
g. Where the seller is acting as the agent for the Tour Operator you should refer to the booking conditions contained in the Tour Operators brochure. A copy of these can be provided to you at time of booking.
24. IF WE CHANGE OR CANCEL YOUR HOLIDAY (PACKAGES ONLY)
a. It is unlikely that we will make any amendments or changes to your travel booking after it has been confirmed. However because travel arrangements are often made many months in advance and because we have no control over some of the products featured in this brochure changes and cancellations may occasionally be necessary. We reserve the right to make changes or cancel your travel arrangements in any circumstances and at any time (Notification will be given). A change may be "major" or "minor". A major change would be considered to be a change in accommodation to a lower standard, or to a different resort, or the cancellation of a tour, a rescheduling of your flight departure time by more than 12 hours, or a change of your departing airport (excluding a change between Heathrow or Gatwick or an airport which is more convenient to you). We reserve the right to make a minor change and we will tell you as soon as possible. If there is a major change to your travel arrangements we will inform you as soon as is reasonably possible. You will have a choice of either:
b. Accepting the change of your package,
c. Accepting an offer of a comparable package (paying the difference if the alternative is more expensive)
d. or cancelling the package and receiving a full refund.
e. Please note that some tours require a minimum number of bookings to operate. In the unlikely event that a tour is cancelled due to low bookings you will be told as soon as is practical. If we are unable to provide you with a significant element of the package after you have departed we will make alternative arrangements for you at no extra charge. Package bookings are not cancelled less than 8 weeks prior to departure unless in cases of "Force Majeure" or failure to pay your balance on the specified date. This means that we will not have to pay compensation if we have to cancel or change your travel arrangements in any way because of war, riot, industrial dispute, terrorist activity, natural or nuclear disaster, fire, adverse weather conditions, unforeseen operational decisions of air carriers such as changes of schedule, or other unforeseen or unavoidable circumstances beyond our control. If the cancellation has not been caused by force majeure or low bookings we will pay you compensation as set out below: (Period before departure within which a major change is notified to you); followed by: Compensation per person: more than 56 days - Nil; 55-29 days- £10; 28 days or less - £20.
25. YOUR HOLIDAY PRICE (PACKAGES ONLY)
a. The price of your travel arrangements can be varied due to changes in transportation costs such as fuel, scheduled airfares and any other airline cost changes which are part of the contract between airlines (and their agents) and the tour operator or organizer. Also government action such as changes in VAT or any other government imposed changes and currency changes in relation to an exchange rate variation. In the case of any small variation, an amount equivalent to 2% of the price of your travel arrangements, which excludes insurance premiums and any amendment charges, will be absorbed or retained. For larger variations this 2% will still be absorbed for increases but not retained from refunds. In either case there will be an administration charge of £1.00 per person. If this means that you have to pay an increase of more than 15% of the price of your travel arrangements, you may cancel your travel arrangements and receive a full refund of all monies paid, except for any amendment charges. We will consider an appropriate refund of insurance premiums paid if you can show that you are unable to transfer or reuse your policy. Should you decide to cancel for this reason, you must exercise your right to do so within 14 days from the issue date printed on your final invoice. Whether you cancel or not you will also be entitled, on the terms set out in respect of major changes, to accept an offer of alternative travel arrangements from us if we are able to do so and compensation as indicated. Please note that travel arrangements are not always purchased in local currency and some apparent changes have no impact on the price of your travel due to contractual and other protection in place.
26. OUR LIABILITY (PACKAGES ONLY)
a. We accept responsibility to provide you all available or requested information on holiday package, accommodation or airline standard (you are advised to check flight/hotel reviews online for satisfaction or flight/hotel direct website for a pictorial over view). You can make your selection on basis of provided information, refuse a package or ask for alternates at the time of reservations. Please note our agents / consultants will try their best to provide you the best available rates and services as required by you in your order. Also, we recommend you should always check your flights/ holiday and package arrangements 48 hours to 72 hours prior departure / return in case if there is any schedule revision (normally due to weather conditions) etc. Also, where there is an earlier check in, late check in or any additional services are required we will follow up and pass your request to the supplier. However, the supplier does reserve the right to accept or decline special requests.
b. In cases where you are not satisfied with the services or standard of airline / hotel etc, our representative will assist you in the complain/claim process as such complains are to be directly launched with the supplier / hotel or airline and the agency is only a communication channel between the parties to provide cheap and affordable negotiated rates for packages. If you or any member of your party, suffer death, illness, inconvenience or injury whilst overseas involving an action or inconvenience caused by supplier / airline / hotel or other third parties, we shall at our discretion, offer advice, guidance and assistance to help you in resolving any claim you may have against a third party, provided we are advised of the incident within 90 days of its occurrence. We are only liable for our own internal services such as making flight / accommodation / package reservation on your behalf at best available / accepted rates, secure card / payment charging, or acceptance, timely / when required flight and accommodation reservation, sending vouchers / tickets and flight information to you or providing contact information (As available) of suppliers where there is a complaint or claim to be sorted out from the suppliers directly. The external services, such as standard of operations of any party or inconvenience caused by them are to be directly claimed from the party however we guarantee our support, assistance and guideline in such matters where required.
For your safety we strongly recommend Holiday/Traveller /Package makers to buy a complete insurance to cover for any medical or other undue / unpleasant expenses during a holiday.
PART 3 - OTHER TRAVEL ARRANGEMENTS
In addition to the conditions in "Part 1", these conditions apply specifically to those bookings classified as "Other Travel Arrangements" in accordance with the statement in "Your Holiday Contract".
27. IF WE CHANGE OR CANCEL YOUR HOLIDAY
(Other holiday arrangements) In the unlikely event there are any changes made to other holiday arrangements, we will try to tell you before you go, although we are not obliged to do so, nor are we obliged to compensate you as the change factors are external and not in control or caused by our company. If your booking for other holiday arrangements are cancelled we will do our utmost in assisting you to claim refund where applicable and directly from the supplier / hotelier / airline etc (controlling body).
28. OUR LIABILITY (OTHER HOLIDAY ARRANGEMENTS)
Because we are acting as booking agent we have no liability for any of the travel arrangements, and in particular no liability for any illness, personal injury, death or loss of any kind. Please refer to "our liabilities" section for more details on the subject.